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Administrative Services Assistant 3 (UCP 4) #2018400

University of Connecticut
Job Location:
Storrs Mansfield, Connecticut 06268
Full time

Administrative Services Assistant 3 (UCP 4)

The University of Connecticut, Avery Point Campus is seeking applicants for an Administrative Services Assistant 3 (UCP 4). Staff Positions (Search #2018400) 

Under the direction of the Business Manager, assists in managing a number of administrative and fiscal functions for the Avery Point Campus.

Duties And Responsibilities:

  • Collects, records, and deposits all student fees and other monies due the regional campus including non-student fee transactions. Accounting for all monies received and reconciles accounts.
  • Maintains all fiscal records for department including payroll records, purchasing, travel and other disbursements.
  • Independently prepares and/or edits standard correspondence and reports containing information that requires thorough knowledge of policies, procedures and data sources.
  • Devises, modifies and/or supervises the maintenance of record keeping systems, as required for compliance.
  • Transmits authoritative information and serves as a resource to students and/or parents on student fee bill and financial aid matters.  May present on these topics at New Student Orientations.
  • Processes fiscal paperwork including but not limited to student payroll, procurement, accounts payable and accounts receivable transactions. Maintains and monitors department/unit budget and records.
  • Assists supervisor and others in resolving budget and other business problems related to department /unit operations.
  • Within established practice, handles administrative matters for supervisor and makes decisions in supervisor’s absence.
  • Maybe responsible for making all arrangements for meetings, conferences and travel; arranges for and implements, as directed, conferences, seminars, committee meetings, assisting as required.
  • May represent supervisor to other University offices, the public or outside organizations to gather or transmit information that affects the operations of the department/unit.
  • Review administrative and internal operation procedures for efficiency and effectiveness and recommends improvements; establishes procedures to implement operational and/or fiscal policies.
  • As needed or assigned, may be responsible for special short term or ongoing projects that require planning, coordination and supervision.
  • Supervises, trains, and evaluates student staff as needed.
  • Performs related duties as required.

Minimum Qualifications:

  • Bachelor’s degree or equivalent combination of education and experience including 4-8 years related experience in a progressively responsible administrative support position.
  • Strong organizational and supervisory ability.
  • Demonstrated proficiency with computers and basic software programs.
  • Excellent interpersonal skills and ability to work effectively with the department/University staff and other individuals and groups.
  • Ability to resolve administrative problems efficiently, effectively and independently.

University of Connecticut is an affirmative action/equal employer opportunity employer.

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