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Accounts Receivable Specialist

Job Location:
Pittsfield, Massachusetts 01202
Full time

Accounts Receivable Specialist Full-time position with benefits. 


• Facilitate timely issuance of all accounts receivable billing and monthly statements including tuition and miscellaneous charges to student accounts.

• Initiate ACH transfers as necessary.

• Function as the primary contact between parents and the Business Office by responding to billing inquiries and payment concerns.

• Process and record the receipt of payments including cash, checks, credit cards, and electronic receipt of funds.

• Facilitate the collection of outstanding receivables.

• Reconcile the school store cash drawer to daily activity report and general ledger.

• Prepare bank deposits.

• Manage the student billing system.

• Manage the customer master file in accounting systems.

• Provide general accounting support to the office.

• Oversee student banking including account set up, data entry, and debit account issuance.

• Log new enrollment contracts in all accounting systems and maintain file of original contracts.

• Provide needed support and reconciliations for monthly and quarterly reports and the annual audit.

• Ensure accounts receivable records are retained and filed in accordance with the Record Retention Guidelines.

• Maintain an effective partnership with the Admissions and Development teams.

• Function as an effective member of the Business Office team, support teammates during periods of absence or high work volume, and act as back up for the Accounts Payable Specialist.

• Interact with students, colleagues, consultants and members of the public in a professional manner in accordance with the Professionalism and Conduct sections of the MHS Employee Handbook.

• Accommodate the School’s need to alter the duties of this position as needed due to changes in personnel, systems, regulation, and other influences.

Required Knowledge, Skills, & Abilities:

• Demonstrated ability to manage the accounts receivables with work experience or training in accounting and customer service.

• Ability to produce accurate work as part of a disciplined high-performing team in a fast-paced environment.

• Excellent organizational skills with the ability to learn and retain new information and to effectively manage routine tasks.

• Critical thinking and analytical skills with strong electronic media literacy, including proficiency with MS Word and Excel.

• Collaborative, collegial and responsible work habits are essential to this position.

• Strong written and oral communication skills, including the ability to communicate effectively and courteously with students and families, colleagues, and members of the public in a diverse population.

• Ability to work independently and be accountable for outcomes.

• Confidentiality, discretion, and high ethical standards.

• 3 years of experience in accounts receivable and ACH transfers and Associate’s Degree in Accounting preferred.

• Committed to the Miss Hall’s School Mission and Core Values and adheres to the general standards of employment as noted in the MHS Employee Handbook and related policies.

Physical Demands:

• Must be able to use technology to enter data and produce reports with accuracy and in a timely manner.

• Must have the physical ability to use a telephone.

• Must have the physical ability to comfortably lift up to 20 pounds.

• Must be able to sit or stand and view a computer screen for extended periods of time.

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